ROWPS Photo Evidence & File Naming Checklist Dubai

Photographs can support ROWPS applications, inspections, reinstatement records and permit closeout. Their value depends on whether another reviewer can understand exactly what each image shows.

HMJ Contracting supports ROWPS and Right of Way permit applications in Dubai.

1. Photograph the Exact Work Area

Capture the work limits, nearby road features, pavements, utilities, access points and any affected public area.

2. Use Before, During and After Sets

For activities that change the site, maintain three stages:

• pre-work condition,
• active work condition,
• final reinstated condition.

3. Record Location and Date

Each photo should be traceable to a location and date. Where useful, include chainage, road name, gate number or drawing reference.

4. Use a Consistent File Name

A practical format is:
Project – Location – Activity – Date – Sequence

Example:
ProjectA-Gate2-ExistingFootpath-20260917-01.jpg

5. Avoid Generic File Names

Files named IMG001 or Photo1 are difficult to audit and easy to mix with unrelated records.

6. Link Photos to Drawings

If a photograph relates to a specific work limit or utility crossing, reference the drawing number or marked-up location.

7. Keep Original and Submission Copies

Retain originals in the project archive and create a clean submission folder containing only the relevant images.

8. Prepare a Photo Register

A simple register should list:

• file name,
• date,
• location,
• description,
• related drawing or permit reference.

9. Review Image Quality

Check that the photo is clear, correctly oriented and useful before adding it to the evidence package.

For ROWPS drawings, documentation and permit coordination, HMJ Contracting can support your project team across Dubai.