A tenant wants to know which entrance to use on Tuesday morning. Sending the entire traffic drawing may leave that question unanswered. Prepare a short public notice from the current approved document, and keep the full drawing available to the responsible site team.
Extract only what the reader needs
Identify the building entrance by its familiar name, the affected approach, the dates and times that apply, and a contact for access questions. Use a simple location sketch where words alone could send visitors to the wrong side of the building. Avoid copying private contact numbers, signatures or unrelated technical details into a public notice.
Check the notice against the drawing
Ask a facilities representative to read the notice as a first-time visitor. Can they find the alternative entrance from the normal arrival point? Then ask the drawing owner to verify that the simplified sketch has not moved a boundary or implied access through a restricted area. Keep the source drawing number and revision in the project copy.
Handle changes after distribution
Record where notices went: lobby boards, tenant email, reception desks or delivery instructions. If dates or arrangements change, have the responsible team confirm the applicable document before issuing replacements. Remove superseded notices from the same channels. A tenant notice communicates an arrangement; it does not authorise an alternative layout.
For application support and follow-up, see RTA ROWPS Application Service: Defining Support Scope and Client Handover. Check the official Dubai RTA right-of-way service for the applicable application details.
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