ROWPS Permit Contact & Responsibility Register Dubai

ROWPS applications can involve project managers, designers, document controllers, utility coordinators and site teams. A simple contact and responsibility register helps everyone understand who owns each part of the permit process.

HMJ Contracting supports ROWPS applications in Dubai with Right of Way drawings, documentation and permit coordination.

1. List the Core Project Contacts

Include:

• Project manager
• Permit coordinator
• Designer or drawing owner
• Document controller
• Utility coordinator
• Traffic management representative
• Site supervisor

2. Assign Drawing Responsibility

Identify who prepares, checks and approves each drawing before it is included in a permit submission.

3. Assign Document Responsibility

Supporting documents should have clear owners for preparation and updates. Typical examples include work programmes, method statements, access information and project letters.

4. Define Permit Follow-Up Ownership

One person should monitor application status, comments, resubmissions and permit dates so that updates are not missed.

5. Add Site Responsibilities

After approval, define who is responsible for:

• Briefing the site team
• Maintaining work limits
• Keeping permit copies available
• Recording site changes
• Capturing completion evidence

6. Record Escalation Contacts

If a technical issue, drawing conflict or programme change cannot be resolved at project level, the register should show who receives the escalation.

7. Keep Contact Details Current

Review the register when team members change. Outdated contact information can delay comment responses and site coordination.

8. Link the Register to Project Records

The contact register should be stored with the active permit file so anyone reviewing the project can identify responsibility quickly.

A clear responsibility register reduces duplicated work and helps keep ROWPS applications and site controls organised.

For ROWPS drawings, permit documentation and contractor support, contact HMJ Contracting.