A site copy can show the right drawing number and still be misleading. A “fit to page” print may shrink a large sheet, and a cropped print can remove the legend that explains a line. Before using a paper copy to brief the crew, compare it with the controlled PDF and the issued records for the actual project.
Check the identity of the sheet first
Compare drawing number, revision, sheet number and issue status. In a multi-stage diversion, the first sheet might be current yet describe a different stage. Select the sheet for the activity being briefed. Keep the authoritative file accessible rather than relying on a photograph of a printout.
Check what the printer changed
Look for missing borders, clipped notes, lost colour distinctions and text that is no longer readable. If a scale check is needed, have the responsible drawing team confirm the intended sheet size and use the appropriate reference. Do not infer site dimensions from a resized paper copy or a phone screenshot. Missing or conflicting dimensions belong with the designer.
Example: a cropped access note
The plan on a reduced copy appears to keep a delivery gate open. A note outside the cropped area limits that access to a particular stage. The coordinator should obtain the complete sheet, identify the relevant stage and replace the incomplete briefing copy. Changing the note by hand does not update the issued drawing.
For traffic diversion drawing preparation, start with verified survey inputs. For multilingual teams, use the translated briefing record guide to keep language versions linked to the same revision. Record who distributes replacement copies when the source package changes.
Check RTA’s temporary Right-of-Way occupation service for the applicable submission scope. Send HMJ the site plan for a project review or call +971 50 778 9046.
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